Check-In & Managers Meeting Information
Check-In: Friday, August 13, 2021 from 5:00 pm to 7:00 pm
Eligibility check-in will take place at the top of the grandstand at Starfire Sports on the evening of Friday, August 13. Check-in times will be scheduled by travel distance: each region will have a 15-minute window where they must check-in. If you cannot make your scheduled check-in time due to travel plans, email the Match Commissioner (Howard Kent, info@denversevensrugby.com). All players must check-in prior to participating in any match, and teams should make best efforts to have their team checked-in on Friday. In order to facilitate a smooth competition, it is requested that teams only check-in on Saturday in the case of extreme travel issues or late individual player arrivals.
The following documentation will be required for each player at check-in on Friday:
Proof of Identification. Each player will be required to prove their identification by showing:
Proof of Citizenship for U.S. Citizens*. Each U.S. Citizen will be required to prove their citizenship by showing:
Proof of Citizenship for Non-U.S. Citizens. Each team may have 3 non-citizen players, or 4 non-citizens if 1of the 4 is a Green Card holder. In order to demonstrate valid non-citizen status,
Check-In Times: 5:00 pm to 7:00 pm
5:00 pm: Chuckanut Bay Geoducks (M), Oregon Sharks (M), WAC (M) & (W), Westside Ronins I & II (M)
5:15 pm: Oregon Sports Union (M) & (W), Santa Monica Dolphins (M) & (W), Silicon Valley Rugby (M)
5:30 pm: Belmont Shore Rugby I & II (M), Life West (M) & (W), Oceanside Chiefs (M),
5:45 pm: ARPTC (W), Denver Barbarians (M), OMBAC (M), Rocky Mountain Magic (W), Tempe (W)
6:00 pm: Austin Huns (M), Dallas Rugby I & II (M), Grand Prairie Mavericks (M), Rugby HTX (M)
6:15 pm: Chicago Lions (M) & (W), Chicago North Shore (W), Detroit Tradesmen (M), St. Louis Bombers (M)
6:30 pm: Boston Belles (W), Mystic River Rugby (M), Old Blue (M), Schuylkill River Exiles (M), Scion Sirens (W)
6:45 pm: Atlanta Old White (M), NAV (M), NOVA (M), NOVA (W), Optimus Rugby (M), Optimus Rugby (W)
Coaches & Managers Meeting: 7:00 pm to 8:00 pm
At the conclusion of Check-In, a Coaches & Managers meeting will be held between the teams, the host committee, the match official manager(s), and the competition management team. This meeting will cover the following topics:
Coaches & Managers Meeting: 7:00 pm to 8:00 pm (CONTINUED)
This meeting will cover the following topics (CONTINUED):
Eligibility check-in will take place at the top of the grandstand at Starfire Sports on the evening of Friday, August 13. Check-in times will be scheduled by travel distance: each region will have a 15-minute window where they must check-in. If you cannot make your scheduled check-in time due to travel plans, email the Match Commissioner (Howard Kent, info@denversevensrugby.com). All players must check-in prior to participating in any match, and teams should make best efforts to have their team checked-in on Friday. In order to facilitate a smooth competition, it is requested that teams only check-in on Saturday in the case of extreme travel issues or late individual player arrivals.
The following documentation will be required for each player at check-in on Friday:
Proof of Identification. Each player will be required to prove their identification by showing:
- A current government issued photo ID OR
- An official school/university ID (Current students only)
Proof of Citizenship for U.S. Citizens*. Each U.S. Citizen will be required to prove their citizenship by showing:
- An original U.S. birth certificate OR
- A photocopy of a U.S. birth certificate OR
- An original U.S. Passport OR
- A photocopy of a U.S. Passport
Proof of Citizenship for Non-U.S. Citizens. Each team may have 3 non-citizen players, or 4 non-citizens if 1of the 4 is a Green Card holder. In order to demonstrate valid non-citizen status,
- Non-U.S. citizens must bring their hard copy passport to show that they have been residing in the U.S. since July 1, 2021. AND/OR
- Green Card holders must bring their original or certified copy of their Green Card
Check-In Times: 5:00 pm to 7:00 pm
5:00 pm: Chuckanut Bay Geoducks (M), Oregon Sharks (M), WAC (M) & (W), Westside Ronins I & II (M)
5:15 pm: Oregon Sports Union (M) & (W), Santa Monica Dolphins (M) & (W), Silicon Valley Rugby (M)
5:30 pm: Belmont Shore Rugby I & II (M), Life West (M) & (W), Oceanside Chiefs (M),
5:45 pm: ARPTC (W), Denver Barbarians (M), OMBAC (M), Rocky Mountain Magic (W), Tempe (W)
6:00 pm: Austin Huns (M), Dallas Rugby I & II (M), Grand Prairie Mavericks (M), Rugby HTX (M)
6:15 pm: Chicago Lions (M) & (W), Chicago North Shore (W), Detroit Tradesmen (M), St. Louis Bombers (M)
6:30 pm: Boston Belles (W), Mystic River Rugby (M), Old Blue (M), Schuylkill River Exiles (M), Scion Sirens (W)
6:45 pm: Atlanta Old White (M), NAV (M), NOVA (M), NOVA (W), Optimus Rugby (M), Optimus Rugby (W)
Coaches & Managers Meeting: 7:00 pm to 8:00 pm
At the conclusion of Check-In, a Coaches & Managers meeting will be held between the teams, the host committee, the match official manager(s), and the competition management team. This meeting will cover the following topics:
- Disciplinary Procedures & Appeals
- Competition Challenges & Appeals
- Weather Policies, including heat guidelines and the lightning & severe weather policy
- Credentials & Ticketing
- Medical location(s) & Information
- Water & Ice Stations
Coaches & Managers Meeting: 7:00 pm to 8:00 pm (CONTINUED)
This meeting will cover the following topics (CONTINUED):
- Venue Information, including
- Athlete Village location & information
- Warm-up space & information Match Official Information, including:
- Introduction of Match Official staff
- Location(s) for coin toss
- Complaints & Issues
- Sideline Management, including Technical Zones & On-Field Support
- Rostering for Matches, including 13th Player Activation
- Kit Conflicts
- Competition Policies, including tiebreakers & overtime
- Questions from Teams
